Your Refined Space Case Study

Industry

Home Services · Residential Cleaning

Client

Your Refined Space, Fort Worth

Status

Live client engagement

Build

Site, estimator, concierge, back office

Your Refined Space is a real Agentify AI client engagement, featured with the owner's participation. The back-office screens below show the product's demonstration dataset, never customer records, and the rates shown are the studio's own published transparent pricing.

The Problem

A one-woman business runs on texts, memory, and trust.

A solo cleaning studio lives or dies on its owner's phone. Quotes get worked out over an evening of texting. The schedule lives in her head and a notes app. The website, if there is one, shows photos and a phone number and does nothing else. And the fear that keeps her up is simple: missing a cleaning, or missing the call that would have booked one.

The brief for Your Refined Space was to give a premium one-woman operation the digital presence of a luxury brand and the back office of a franchise, without adding a single new tool for the owner to learn. One product, both sides, phone-first.

The Solution

What Agentify AI Built

One product with two faces: a luxury storefront for her clients, and The Studio, a back office that fits in her apron pocket.

1. A site that feels like her brand

Five pages in her own visual language: a Didone serif with a signature script, bone and ink and deep gold, and living video in every hero. It reads like a boutique, not a booking portal, because her clients are buying care, not a commodity.

2. The instant estimate, with the math shown

A thirty-second wizard prices a clean from her real published rates: fifty dollars an hour with a four-hour minimum, or a per-square-foot band for larger homes. The pricing logic lives on the server, and the same transparent rates appear right on the page. In a market where competitors hide their charges, showing the math is the differentiator.

3. The Studio: a back office in her pocket

Sign in from a phone and the whole business is six tabs: Today, Leads, Jobs, Schedule, Money, and Supplies. Jobs move through a five-stage pipeline from new to paid. A rebook radar surfaces clients due for a return visit with the text message already written. The day's route plans itself. Money now carries the tax layer too: receipt photos read by AI, mileage logged from the route planner, and a one-tap year-end package ready for QuickBooks. Every screen was designed at phone width first, because that is where the business actually happens.

Inside the Product

The Actual Interface

Captured from the live product as it runs today: the storefront at three widths, and The Studio on a phone.

The Your Refined Space storefront at desktop width: a serif headline over a calm living room, bone and ink and deep gold — The Storefront · Desktop width

Her brand, her voice, video in every hero.

The same Your Refined Space page at tablet width, the layout carrying cleanly to a narrower screen — Tablet Width · The same page

One layout system carries every screen size.

The instant estimate wizard on desktop: rooms and add-ons chosen, a priced range shown beside the studio's published rates — The Instant Estimate · The math shown

About thirty seconds from rooms to a priced range, with the studio's transparent rates printed beside it.

The Studio's job pipeline on a phone: cards moving from new through quoted, booked, cleaned, and paid — The Pipeline · On a phone

New, quoted, booked, cleaned, paid. Shown with the demonstration dataset.

The Studio's schedule on a phone: a three-month calendar with booked days marked — The Schedule · Three months at a thumb

Three months of schedule in a thumb-friendly calendar, with a subscribed iPhone calendar feed behind it.

The Studio's supplies kit on a phone: kit items with running-low toggles and reorder links — The Supplies Kit · Restock from the truck

Running-low toggles and one-tap reorder links, so restocking happens in the truck, not from memory.

The Studio's Money tab on a phone: yearly expense total, category chips for supplies, equipment, mileage, and marketing, and a month-grouped expense ledger — The Expense Ledger · Taxes without the shoebox

Every expense categorized as it happens, with route mileage logged from the day planner at the standard rate. One tap downloads the year-end package: income, expenses, a QuickBooks-ready file, and every receipt.

The Studio's add-an-expense sheet on a phone, with a snap-the-receipt camera button, vendor, amount, date, and category fields — Snap the Receipt · AI does the typing

Photograph a receipt and the AI reads the vendor, date, and amount into the form for the owner to confirm. Manual entry always works too.

The instant estimate on a phone: rooms chosen and a priced range shown from the studio's published rates

The AI Moment

Two AIs, one set of facts

The site's concierge answers questions the way the owner would, and it quotes from the same server-held rates as the estimate wizard. Neither can improvise a price. Whatever path a visitor takes, spoken to the concierge or tapped through the wizard, the numbers agree, because there is exactly one place the numbers live.

The estimator earned its keep immediately: within hours of the studio's real pricing going live, it produced its first qualified lead, priced, logged, and delivered to the owner's phone before a competitor had answered theirs.

The Outcomes

What Changed

185

Automated Checks

185 automated checks pass before any deploy ships.

$200

The Floor

The floor every estimate respects: her real four-hour minimum.

6 tabs

The Back Office

The entire back office, designed for one thumb.

One owner, one phone. The whole business in her pocket.